Allied Health & Medical Bookkeeping
Practice software, Medicare and HICAPS reconciled, practitioner payments sorted and BAS lodged on time. Fixed fees from $150 a month.
Certified Xero, MYOB, QuickBooks & Dext partners
Your Healthcare Practice Bookkeeper
Our allied health bookkeeping services support physiotherapists, psychologists, occupational therapists, chiropractors, dietitians, dentists, GPs and multi-practitioner clinics.
We reconcile takings from practice management systems such as Cliniko, Halaxy, Splose and Nookal against Medicare, HICAPS, health fund and patient payments, so your numbers always add up. Whether you’re a solo practitioner or run a busy clinic, we keep your books accurate and compliant.
What we take care of
- Practice software and payment reconciliation
- Service fee and contractor practitioner records
- Clinical and admin staff payroll with STP
- Correct GST on health services and products
- Monthly profit reports by practitioner
Expert Medical Practice Bookkeeping
At ProKeep Bookkeeping, we understand how healthcare practices earn and share income.
Trusted Healthcare Bookkeepers for Clinics & Practitioners
We record service fee arrangements and practitioner splits correctly, track contractor payments and keep clear records for your accountant.
We apply the right GST treatment to GST-free health services and taxable items such as products and room hire.
Your practice stays ATO-compliant, with reports that show revenue and profit by practitioner and service.
Practice Software Reconciliation
Cliniko, Halaxy, Splose and Nookal takings matched to Medicare, HICAPS and bank deposits.
Service Fee Arrangements
Practitioner splits, contractor payments and service fee invoicing recorded correctly.
Healthcare Payroll & BAS
Payroll, STP, super and BAS with correct GST treatment for health services.
Fixed fee from $150/month
No hourly surprises. A dedicated bookkeeper, monthly reports and a free consultation to get started.
Bookkeeping That Lets You Focus on Patients
Clinicians shouldn’t spend evenings chasing unreconciled HICAPS batches or working out practitioner payouts. Our bookkeepers take care of the financial admin so your practice runs smoothly.
We understand the issues healthcare businesses face, from contractor versus employee arrangements and payroll tax questions to managing cash flow while waiting on Medicare and NDIS payments. We flag risks early and work alongside your accountant.
With your practice software, bank feeds and Dext connected to Xero or MYOB, you get accurate monthly reports with less manual work.
Software and tools we work with
We link your practice management system and payment terminals with your accounting software for accurate, low-effort monthly books.
- Xero
- MYOB
- Cliniko
- Halaxy
- Splose
- Nookal
- HICAPS
- Tyro
- Dext
What our clients say
Frequently asked questions
ProKeep provides allied health and medical bookkeeping across Melbourne and Victoria. From practice software reconciliations and practitioner payouts to payroll, super and BAS, our healthcare bookkeepers keep your clinic’s numbers accurate for a fixed monthly fee.
Do you specialise in bookkeeping for allied health practices?
Yes. We work with physiotherapists, psychologists, OTs, chiropractors, podiatrists, dietitians and multi-disciplinary clinics, as well as GP and dental practices, and we understand the software and payment systems they use.
Which practice management software do you work with?
We reconcile data from Cliniko, Halaxy, Splose, Nookal and similar platforms and connect them with Xero or MYOB so income, payments and fees flow through accurately.
Are health services GST-free?
Many health services provided by recognised professionals are GST-free, but products, room hire and some services are taxable. We set up your GST codes correctly so your BAS is accurate.
Can you manage service fee arrangements with contractor practitioners?
Yes. We record service fees, practitioner splits and contractor payments correctly and keep clear records that support your accountant’s advice on contractor arrangements and payroll tax.
Do you reconcile Medicare, HICAPS and health fund payments?
Absolutely. We match Medicare, HICAPS, Tyro, health fund and NDIS payments to your practice software every month, so missing or duplicated payments are picked up quickly.
How much does bookkeeping for a medical practice cost?
Our healthcare bookkeeping packages start from $150 per month. Multi-practitioner clinics with payroll usually need a higher tier, and we give a fixed quote after a free consultation.
Let ProKeep Take Care of Your Practice Finances
Our allied health bookkeepers handle reconciliations, practitioner payments, payroll and BAS so you can focus on patient care.
Contact us today for a free consultation and a fixed monthly quote.
Book a Free Consultation
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Specialist bookkeeping built around the awards, software and compliance rules of your sector.
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