NDIS Bookkeeping Services in Melbourne
Looking for an NDIS bookkeeper near you? We handle NDIS claims, SCHADS payroll, GST and audit-ready records for providers across Melbourne and Victoria.
Certified Xero, MYOB, QuickBooks & Dext partners
Your Local NDIS Bookkeeper in Melbourne
ProKeep is a Melbourne bookkeeping firm based in Dandenong, providing NDIS bookkeeping services to registered and unregistered providers, support coordinators, SIL providers, plan managers and allied health businesses across Melbourne and Victoria.
We reconcile NDIS payments against your claims, track invoices for NDIA-managed, plan-managed and self-managed participants, and keep your pricing in line with the NDIS Pricing Arrangements and Price Limits. Whether you are a sole trader support worker in Cranbourne or a growing provider in Melbourne’s east, you get a dedicated NDIS bookkeeper who keeps your books accurate, compliant and audit-ready.
What we take care of
- NDIS claims and invoice reconciliation
- Plan-managed and self-managed payments
- SCHADS award payroll and Single Touch Payroll
- GST-free supports and quarterly BAS
- Records ready for NDIS Practice Standards audits
NDIS Bookkeeping Melbourne Providers Rely On
At ProKeep Bookkeeping, we understand how NDIS funding flows through your business.
Trusted NDIS Bookkeepers for Claims, Payroll & Compliance
We match NDIA, plan manager and participant payments to every invoice, follow up unpaid claims and flag rejected or underpaid claims early.
We run SCHADS award payroll correctly, including broken shifts, sleepovers, travel time and penalty rates, and apply the right GST treatment to NDIS supports.
Read our guide to NDIS bookkeeping to learn more.
NDIS Claims & Invoicing
Accurate invoicing and claim reconciliation for NDIA-managed, plan-managed and self-managed participants.
SCHADS Award Payroll
Correct SCHADS rates, allowances, penalty rates, STP reporting and super for support workers.
NDIS BAS & Compliance
GST-free supports treated correctly, on-time BAS lodgement and records ready for NDIS audits.
Fixed fee from $150/month
No hourly surprises. A dedicated bookkeeper, monthly reports and a free consultation to get started.
NDIS Providers We Support Across Melbourne
Our NDIS bookkeepers understand how each type of NDIS business earns, claims and pays its staff, so your books reflect how your services actually run.
Registered & unregistered NDIS providers
Claims, invoicing, payroll and BAS set up correctly from your first participant, with records that support NDIS registration.
Support coordinators
Accurate billing of coordination hours, travel and non-face-to-face time, reconciled every month.
SIL & SDA providers
Roster-of-care costing, house-by-house profitability and SCHADS payroll for 24/7 shared living teams.
Plan managers
High-volume invoice processing, provider payments and trust-style reconciliations kept clean and auditable.
Allied health & therapy providers
OTs, physios, speech pathologists and psychologists delivering NDIS supports, with practice software reconciled.
Sole trader support workers
Simple, affordable bookkeeping, GST advice and BAS for independent support workers growing their business.
NDIS Bookkeeper Near Me, Wherever You Are in Melbourne
Searching for an NDIS bookkeeper near me? ProKeep is based in Dandenong and supports NDIS providers right across Melbourne, from the south-east and Mornington Peninsula to the inner city, the eastern suburbs, the west and the north. Because we work in the cloud with Xero and MYOB, you get a local NDIS bookkeeper who answers quickly by phone, email or video call, without paying for travel time.
We also support NDIS providers in regional Victoria and interstate, so your bookkeeping stays consistent as you open new locations.
Areas we cover
- Dandenong
- Noble Park
- Cranbourne
- Berwick
- Frankston
- Richmond
- Ringwood
- Narre Warren
- Pakenham
- Springvale
- Clayton
- Box Hill
- Werribee
- Melton
- Sunshine
- Epping
- Craigieburn
- Geelong
Audit-Ready Bookkeeping for NDIS Providers
NDIS registration and audits under the NDIS Practice Standards expect clear, accurate financial records. Our bookkeepers keep your invoices, service agreements and payroll records organised, so you’re ready when the auditor or the ATO asks.
We understand the cash flow pressure NDIS providers face, with claims paid at different times by the NDIA, plan managers and participants. You’ll get clear reports showing what’s been claimed, what’s outstanding and where your margins are.
With rostering and care software such as ShiftCare, Brevity or Lumary connected to Xero or MYOB, we reduce double entry and help you get paid faster.
Software and tools we work with
We connect your rostering and care platforms to your accounting software, so claims, invoices and pay runs flow through without double entry.
- Xero
- MYOB
- QuickBooks
- ShiftCare
- Brevity
- Lumary
- Dext
- my NDIS provider portal
Your NDIS Bookkeeping Compliance Calendar
NDIS providers juggle ATO, Fair Work and NDIS Commission obligations all year. We track every deadline so nothing slips, and we update your price lists when the NDIA releases new price limits each financial year.
Read our SCHADS award and audit compliance guide for more detail.
- Every pay run: SCHADS award pay calculated and reported to the ATO through Single Touch Payroll
- Every payday: super paid alongside wages under the Payday Super rules
- Monthly: NDIS payments reconciled to claims, with unpaid and rejected claims followed up
- Quarterly: BAS prepared and lodged on time, with GST-free supports coded correctly
- Each 1 July: item rates updated to the new NDIS Pricing Arrangements and Price Limits
- Each year: year-end reports for your accountant and financial records for NDIS audits
What our clients say
NDIS Bookkeeping FAQs
ProKeep helps NDIS providers across Melbourne and Victoria stay financially healthy and compliant. From claims reconciliation and SCHADS payroll to BAS lodgement and audit preparation, our NDIS bookkeepers handle the numbers so you can focus on participants. See our SCHADS award compliance guide.
Where can I find an NDIS bookkeeper near me in Melbourne?
ProKeep is based in Dandenong and provides NDIS bookkeeping to providers across Melbourne, including Noble Park, Cranbourne, Berwick, Frankston, Richmond, Ringwood, Box Hill, Werribee and Epping. We work in the cloud, so you can work with a local NDIS bookkeeper wherever you are in Victoria.
What does an NDIS bookkeeper do?
An NDIS bookkeeper manages your invoicing and claims, reconciles NDIA, plan manager and participant payments, runs SCHADS award payroll, lodges BAS and keeps your financial records audit-ready, so you can focus on delivering supports.
How much does NDIS bookkeeping cost in Melbourne?
Our NDIS bookkeeping packages start from $150 per month on a fixed fee. Pricing depends on the number of participants, invoices and staff you have, and we provide an exact quote after a free consultation.
Are NDIS services GST-free?
Many NDIS supports are GST-free when the participant has an NDIS plan, a written agreement is in place and the support is covered by their plan. Not every item qualifies, so we review your services and set up the correct GST codes in Xero or MYOB.
Can you run SCHADS award payroll for my support workers?
Yes. We set up payroll under the SCHADS Award, covering classifications, broken shifts, sleepovers, travel time, overtime and penalty rates, with every pay run reported through Single Touch Payroll and super paid on time.
Do you help with NDIS audits and registration?
We keep your financial records, invoices and payroll organised for NDIS Practice Standards audits and registration renewals, and we prepare the financial reports your auditor asks for.
Can you reconcile payments from the my NDIS provider portal?
Yes. We match payments for claims made through the my NDIS provider portal, as well as plan manager and self-managed participant payments, against your invoices so you always know what has been paid and what is outstanding.
Do you work with SIL providers and support coordinators?
Yes. We support SIL and SDA providers with house-level reporting and 24/7 roster payroll, and support coordinators with accurate billing of hours and travel.
Which software do you use for NDIS bookkeeping?
We work in Xero, MYOB and QuickBooks and connect them with NDIS rostering and care platforms such as ShiftCare, Brevity and Lumary, plus Dext for receipts.
Can you help self-managed participants who employ support workers directly?
Yes. If you self-manage your NDIS funding and employ your own support workers, we can help with SCHADS payroll, super and record keeping. See our NDIS direct employment guide.
Do you provide NDIS bookkeeping outside Melbourne?
Yes. We support NDIS providers in Geelong, Ballarat, Bendigo and across regional Victoria, as well as interstate, using cloud software and online meetings.
Switching to a Specialist NDIS Bookkeeper Is Easy
Whether your books are up to date or a few quarters behind, we make the move to ProKeep simple, with no disruption to your participants or your staff.
- Free consultation and review of your current books and NDIS claims
- Xero or MYOB set up or cleaned up with NDIS support items and tracking
- Rostering software, bank feeds and Dext connected so data flows in automatically
- Catch-up of any overdue BAS, payroll or reconciliations
- Monthly bookkeeping, NDIS reports and BAS handled for you from then on
Let ProKeep Handle Your NDIS Bookkeeping
Spend less time on claims and payroll and more time supporting participants. Our NDIS bookkeepers keep your finances accurate, compliant and audit-ready.
Contact us today for a free consultation and a fixed monthly quote.
Book a Free Consultation
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